Whitestar Systems Ltd – Privacy Policy

We at Whitestar Systems Ltd understand that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.whitestarsystems.co.uk (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with our obligations and your rights under the law.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is deemed to occur upon your first use of our Site. If you do not accept and agree with this Privacy Policy, you must stop using our Site immediately.

1. Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:

• “Cookie” means a small text file placed on your computer or device by our Site when you visit certain parts of our Site and/or when you use certain features of our Site.
• “Personal data” means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data.
• “We/Us/Our” means Whitestar Systems Ltd, a company registered in England and Wales under number 08229317, whose registered address is Glebe House Webbs Lane, 32 Overstone Road, Sywell, Northamptonshire, United Kingdom, NN6 0AW.

2. Information About Us

2.1 We own and operate this Site. 2.2 Our main point of contact for data protection queries is Paul Drake and he can be contacted by email at info@whitestarsystems.co.uk or by telephone on 07809 677628.

3. What Does This Policy Cover?

This Privacy Policy applies only to your use of our Site. Our Site may contain links to other websites including Social Media. We have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

4. Your Rights Under GDPR

4.1 As a data subject, you have the following rights under the GDPR:

• 4.1.1 The right to be informed about our collection and use of personal data;
• 4.1.2 The right of access to the personal data we hold about you;
• 4.1.3 The right to rectification if any personal data we hold about you is inaccurate or incomplete;
• 4.1.4 The right to be forgotten (i.e. ask us to delete any personal data we hold about you);
• 4.1.5 The right to restrict the processing of your personal data;
• 4.1.6 The right to data portability;
• 4.1.7 The right to object to us using your personal data for particular purposes;
• 4.1.8 Rights with respect to automated decision making and profiling.

5. Data We Collect

Depending upon your use of our Site, we may collect some or all of the following data:

• Identity Data: first name and surname;
• Contact Data: postal address, email addresses, company name and telephone numbers;
• Financial Data: bank details;
• Usage Data: IP address, web browser type and version, passwords, and operating system.

6. How We Use Your Data

We may use your data for:

• 6.2.1 Providing and managing your access to our Site;
• 6.2.2 Personalising your experience on our Site;
• 6.2.3 Supplying our services to you;
• 6.2.4 Replying to emails from you;
• 6.2.5 Marketing communications.

7. How and Where Do We Store Your Data?

7.1 We only keep your personal data for as long as we need to use it as described above. 7.2 Your data will only be stored in the EU. 7.3 We have taken suitable measures to safeguard and secure data collected through our Site.

8. Do We Share Your Data?

8.1 We may sometimes contract with other third parties to supply services to you on our behalf. 8.2 We may compile statistics about the use of our Site, which will be anonymised. 8.3 We may sometimes use third party data processors that are located outside of the European Economic Area (EEA).

9. What Happens If Our Business Changes Hands?

9.1 We may expand or reduce our business; this may involve the sale and transfer of control of all or part of our business. All personal data provided will be transferred along with that part.

10. How Can You Control Your Data?

10.1 You may be given options to restrict our use of your data for direct marketing purposes. 10.2 You can sign up for preference services in the UK to help prevent unsolicited marketing.

11. Your Right to Withhold Information

11.1 You may access certain areas of our Site without providing data. 11.2 You may restrict our use of Cookies.

12. Accessing Your Data

You have the right to ask for a copy of your personal data held by us. Please contact us for details.

13. Our Use of Cookies

13.1 Our Site may place and access certain first party Cookies on your device. 13.2 You may also receive third party Cookies on your device which are not integral to our Site's functioning. 13.3 The following Cookies are used:

13.6 Our Site uses Google Analytics and Google reCAPTCHA for anonymous usage information.

14. Contacting Us

If you have any questions or concerns about this policy or your data, please contact us.

15. Changes to Our Privacy Policy

We may change this Privacy Policy from time to time. Any changes will be posted on our Site.